Secure data exchange
FAQ – Life Science
- Intellectual property protection – The life science and biotechnology industry creates valuable innovations, patents and research data that must be protected from leakage or unauthorized access. VDR provides advanced security mechanisms such as data encryption, access control and restrictions on editing or downloading documents.
- Cooperation with multiple entities from different countries – Drug registration, licensing or audits often require the exchange of documents with foreign regulators, investors or business partners. VDR enables fast, secure and convenient sharing of materials 24/7 in different time zones.
- Audit and regulatory process management – The pharmaceutical industry is subject to numerous controls and legal requirements. VDR streamlines the preparation and conduct of audits, providing full control over who and when had access to specific documents.
- Support for M&A and Due Diligence transactions – Mergers, acquisitions or the sale of pharmaceutical licenses are complex processes that require transparency and data security. VDR helps to conduct these processes in a safe and efficient manner.
- Efficiency and convenience – VDR allows for easy management of documentation in various formats and sizes, and also provides reports on user activity, which increases work comfort and control over the process.
In the Life Science industry, the Virtual Data Room (VDR) stores a variety of documents that are key to the operations of biotechnology and pharmaceutical companies. The most important include:
- Clinical and research documentation: clinical trial reports, study protocols, laboratory test results, patient data (with confidentiality and compliance with regulations).
- Patent and intellectual property documents: patent applications, invention descriptions, licenses, intellectual property agreements.
- Regulatory and licensing documents: notifications to regulatory authorities, certificates, drug marketing authorizations, documents related to drug registration on foreign markets.
- Financial and corporate documents: investment agreements, merger and acquisition documents, financial reports.
- Contracts with contractors and partners: license agreements, research contracts, agreements with suppliers and distributors.
- Audit documents: internal and external audit reports, quality control protocols.
Virtual Data Room significantly facilitates cooperation in international projects, offering a safe and convenient platform for exchanging documents and information between partners from different countries. Thanks to the ability to work 24 hours a day, 7 days a week, teams from different time zones can simultaneously have access to documents, which speeds up communication and decision-making.
Thanks to support for various file formats and the ability to send large documents in their original form, VDR eliminates technical problems related to the exchange of data remotely. What’s more, modern VDRs are equipped with the AI Translations function, which automatically translates documents into different languages, facilitating understanding and eliminating language barriers in international teams.
Fordata VDR is available in four language versions: Polish, German, English and Czech, which additionally increases the comfort of use by various partners.
Yes, patient personal data is safe in Fordata Virtual Data Room (VDR). The system has been designed with the highest data protection standards in mind, which is particularly important in the life science industry, where sensitive medical and clinical information is processed.
VDR complies with GDPR requirements, which means that patient personal data is protected in accordance with strict EU privacy and data protection regulations. The servers are located in the European Union, and the system uses advanced security mechanisms, such as EV SSL 256-bit encryption, access control, restrictions on editing, downloading and printing documents, and the ability to define access time limits.
Preparing Fordata VDR for cooperation in the Life Science industry is extremely efficient – the system is ready within 15 minutes and fully configured immediately after signing the contract. Thanks to this, companies can almost immediately start uploading documents and invite external partners to safely and effectively exchange information. In addition, we organize VDR training flexibly, adjusting the dates to the individual needs and schedule of the client, which guarantees comfort and full use of the platform’s capabilities.
Yes, VDR significantly supports the technology licensing process in the life science and biotech industry. With VDR, companies can securely and conveniently share licensing documents — such as agreements, technical data, research results, and patent information — with selected partners, investors, and regulators.
The platform provides full control over access to materials, allowing you to limit visibility and editing rights to authorized individuals only. What’s more, it is possible to limit access at the IP address level, ensuring that data is viewed only from specific locations, such as partner offices or specific institutions. This is an additional level of security that is especially important when sharing sensitive technology data.