Fordata VDR - more than just technology. Our full support of auditing

Virtual data room - convenient online audits

Fordata Virtual Data Room is a comfortable and safe alternative to sending audit documents by email, ftp server, or conducting it at the company's headquarters.

  • 01 .

    for legal audit

  • 02 .

    for financial audit

  • 03 .

    for tax audit

  • 04 .

    for environmental audit

  • 05 .

    for valuation

Audit in Virtual Data Room. On-line. Comfortable. Fully controlled.

Full information protection for companies, convenience and comfortable work for audit firms.
Why do companies rely on Fordata VDR?
Cooperation in many teams and between different departments has never been so easy - no matter if you work from the office or from home.

  • 01 . ORGANIZE WITH EASE

    Start your audit with ease using our VDR. No preparation or IT specialists required. We'll launch your VDR online immediately, and you can upload files quickly and efficiently with just one click. Need to update documents? No problem. You can do it yourself or let us handle it. Our automatic numbering system keeps files organized and notifications on new files increase auditor efficiency.

  • 02 . DIFFERENTIATE ACCESS RIGHTS

    A flexible model of granting permissions will allow you to differentiate access to files, depending on the role of the auditor. Decide whether a given user will be able to see the file, save it to disk or print it. Share files with one click, only with authorized people.

  • 03 . REDUCE RISK AND STAY INFORMED

    You can easily see who accessed the documents you shared, how much time they spent analyzing them, and to what extent they viewed them. With this information, you can prepare for auditor's questions and have better control over your team's work. You can track who uploaded or deleted documents, changed their names, or their location in the structure.

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Auditor's perspective

  • “The VDR system is easy and intuitive…. The training, which was conducted by FORDATA, was professional and organized at the highest level.”

  • “... it is distinguished by the high quality of services provided and fully deserves to be called a credible and reliable business partner.”

  • "FORDATA delivers on their promises, from the smooth data room setup and their robust security structure, to their promptness on support."

  • “The VDR system is easy and intuitive…. The training, which was conducted by FORDATA, was professional and organized at the highest level.”

  • “... it is distinguished by the high quality of services provided and fully deserves to be called a credible and reliable business partner.”

  • "FORDATA delivers on their promises, from the smooth data room setup and their robust security structure, to their promptness on support."

Virtual data room for companies and auditors

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Buy now for one month, finish audit quickly and comfortably.

No implementation required. Zero IT knowledge. Full Fordata support.

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Don't email documents for audits. Use VDR instead

Reduce chaos and risk.

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Why do auditors choose Fordata VDR?
Data Room means comfort of work and no need to visit the audited company. Forget about cumbersome virtual drives or ftps. Take advantage of the central database, arranged in a logical structure.

  • 01 . CONVENIENT DOCUMENT ANALYSIS

    • Analyze on-line 24/7 or download the entire structure to disk and work locally
    • Search for documents by title or keywords thanks to advanced options and filters
    • Use filters (favourites, completed, to be reviewed), tags and private notes
    • Easily find information thanks to notifications about new files

  • 02 . COMMUNICATION WITH AUDITED COMPANY

    • Upload an audit checklist
    • Request new documents (via the Q&A communication module)
    • Ask document-related questions using the Q&A module.
    • Add comments only seen by your team members

  • 03 . CONTROL OF YOUR TEAM'S WORK

    • Track your team's activity - see who analyzed which documents and for how long
    • Manage work by seeing how much time your team spent analyzing documents and which areas have not yet been audited

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FAQ – Audit

VDR centralizes documentation, speeds up auditor access and enables secure real-time information exchange.

Fordata Virtual Data Room streamlines auditing through:

  • Secure document sharing – instead of emails and FTP, documents are sent to a protected online space with access control.
  • Full control over access – you can decide who sees, downloads or prints files.
  • Automation and order – automatic numbering, notifications and intuitive file management speed up work.
  • Activity monitoring – you know who viewed which documents and how long they were analyzed for.
  • Easy collaboration – the Q&A module enables communication between auditors and the company, and comments support teamwork.
  • Remote work 24/7 – access to documents is possible from anywhere, without the need for physical visits to the company.
  • Quick implementation – the system works immediately, without the need to involve the IT department.

VDR provides much higher security and full control over documents than e-mail or FTP. Files are centrally organized, easily accessible and protected from unauthorized access. You have control over who sees specific data, access to activity history and the ability to efficiently collaborate with teams thanks to the Q&A module and comments.

Key differences:

  • Increased data security
  • No chaos of versions and duplicates
  • Full control and activity tracking
  • Effective collaboration between teams
  • Fast implementation, without the need for IT configuration

VDR provides access to all key documents needed for the audit – in an orderly, secure and controlled manner.

Typical documents include:

  • Legal: agreements, powers of attorney, KRS registers
  • Financial: balance sheets, reports, accounting records
  • Tax: declarations, decisions, correspondence with offices
  • Environmental / ESG: reports, permits, impact assessments
  • Valuations and analyses: due diligence reports, investment plans
  • Files can be added in various formats: PDF, Word, Excel, presentations, and even graphic files and ZIP archives.

Data anonymization is possible, e.g. hiding personal data or numerical values, which increases security and compliance with GDPR.

Additionally, the system allows for differentiated access – auditors see only what they should, with the possibility of blocking downloading or printing files.

Yes, thanks to full auditability of user activity and advanced data encryption, VDR meets the requirements of GDPR, ISO standards and the latest regulations such as DORA and NIS2. This ensures data protection and compliance of audit processes with applicable security and cybersecurity standards.

Yes, VDR allows external auditors to access documentation from anywhere and at any time – 24/7. This allows them to work conveniently and safely remotely, with full control over documents and the ability to collaborate in real time.

Yes, FORDATA VDR has a dedicated Q&A module that allows for effective management of audit questions. Thanks to it, auditors can report requests for additional documents and ask questions directly to the company.

Yes, VDR is also an ideal tool for audits in public institutions. It provides security, access control and compliance with regulations, which are especially important in the public sector.

Preparing a VDR system for a client takes only 15 minutes. After that time, the platform is ready to load documents and work immediately. The process is fast, intuitive and does not require IT support.

Yes, data is completely safe during online audit in VDR. The system uses advanced data encryption, precise permission management and full auditability of user actions. Thanks to this, you can be sure that information is protected from unauthorized access and leakage.

Yes, Fordata offers flexible cooperation models, also in the long-term option. Please contact us – we will prepare a dedicated offer tailored to your needs.