M&A Index Poland Report 2021- available now. Read the report
Buy VDR Lite and flexibly add additional services and functionalities
or get a quote of VDR Basic or VDR PRO and have everything in price
– ‘all VDR functionalities and additional 24/7 support of FORDATA team!
Most often used for:
Audits
Life Science/Clinical Trial
FTP Alternative
Three-level file permission model, enabling to deny such access rights as file viewing, saving or printing |
Read Only Access Documents are protected against editing and copying a piece of text: PDF, MS Office (DOC, DOCX, XLS, XLSX, PPT, PPTX, BMP), JPG, JPEG, PNG, TXT, ODS, GIF, TIF, TIFF, XSLM, XLTX, CSV, XLSB, XLSM, XML, EML, MPP, MSG, RTF, ODT, PPSX, VSD, VSDX, XPS, DWG, DVX. |
Lock of Print Screen |
Watermarks on documents Watermark allows to identify the user viewing a document. It is an extra protection against making screenshots. As standard, watermark contains e-mail address of the viewer, the date and the time of opening the file. You can buy a customization of a watermark, which means adding client’s logo and individual text, such as DO NOT COPY. |
Original (native) application for viewing documents No dangerous Flash plugins (as some competitors have). |
6 advanced reports of users' activity Available reports:
- Users' logins
- All users' activity (e-mail address of the viewer, the date and the duration of the operation on the file)
- Groups' activity over time
- Most and less popular documents and folders
- Document and folder history
- Comparison of access rights to files
Each report can be filtered by lots of different criteria to obtain information, that is most relevant for us. Reports are available in form of diagram and table with possibility to export the data to Excel file. |
Drag&drop upload |
Uploading the whole structure in just one click |
Sending one-sided messages to users |
Bulk operations - Uploading files (Bulk Upload)
- Saving files (Bulk Save)
- Creating users by import of an Excel file |
Automatic numbering of documents and folders |
Automatic alerts about new documents They are being used by the administrator e.g. to inform users when the access to Data Room will be denied. It is a one-sided message, sent directly to the users' e-mail addresses. |
Advanced search options (including Full Text Search) Available options:
- Find the documents by their names
- Find the words inside the documents without opening them (Full Text Search)
- Mechanism includes Polish characters |
Individual filters |
Default personal data processing agreement |
Default security configuration |
Most often used for:
M&A
Due Diligence
Other transactions
Dedicated Project Manager |
System setup for client (documents upload, creating users, access rights management, etc.) |
System management for the client 24/7 |
Unlimited users |
Dedicated link for client's project It is an additional protection tool - the Internet address, under which Data Room is available, will be known only to authorized users, who received an invitation. |
Data Room Archive on DVD at the end of a transaction Includes saving the content of Data Room on the encrypted data carrier (DVD disc or USB flash). The archive contains entire documentation, activity reports and Q&A content (only if Q&A module was active). Depending on client's preferences, FORDATA team can save the entire content of Data Room or content from the viewpoint of a selected group of users, e.g. Investor. The content is being confirmed by a protocol, issued by FORDATA as an entity independent of the transaction. As standard, client receives 2 sets – one for the Investor, one for the Company. |
7 advanced administrative reports Available administrative reports:
- Changes in the names of documents and folders
- Documents and folders uploaded
- Documents and folders deleted
- Changes of access rights to documents and folders
- Changes to groups' access rights
- Changes to user's access rights
- Users deleted |
Module for confidential communication (Questions & Answers) It is a module of the system aiming to improve communication between project parties. It allows users, representing the other party of the process (e.g. investor), asking questions to the project manager, e.g. seller or his adviser. Most often, questions are related to documents, requests about new documents or other issues referring to the running process. Communication in the Q&A module is confidential, and different groups of users do not know about their existence as well. There are a few types of configuration the Q&A module and additional options that make managing the questions easier, like different general and daily limits of questions for different groups, question types (e.g.Financial), priorities etc. |
Communication tools (discussions, private notes) |
Watermark customization Watermark customization includes adding to the watermark a client’s logo and individual text, e.g. DO NOT COPY. |
NDA and automatic e-mails customization |
Individual security configuration It includes individual settings in the terms of:
- Number of required acceptance of the NDA (Non-Disclosure Agreement) by users (e.g. only at a first logging, at each, other)
- Number of minutes of inactivity after which user will be logged out
- Frequency of required password changes |
Negotiable Personal data processing Agreement |
Possibility to store data in client's cloud (hybrid model) |
Most often used for:
Network organization
Commercial Real Estate
PE/VC (M&A, Fundraising)
Possibility to launch multiple Data Rooms (projects) at the same time |
Possibility to connect all Data Rooms within one platform |
Bulk financial reporting for all Data Rooms (altogether) |
Possibility to launch the system within client's infrastructure |
Possibility to launch the system within client's infrastructure |
Integration of Data Room with client's website |
Discounts for long-term cooperation |
FORDATA is not just technology, it’s the people. We care about quality – of the system and customer support alike. We proudly have the fastest response times in the industry. We answered calls in 15 seconds and emails 15 minutes. We act proactively.
We are satisfied with the cooperation with the consultants, who provided technical assistance to us. They have always been available and responded immediately to our queries.
High quality of services, professionalism and the speed of reaction to any customer’s needs testify to the fact that this is a company worth recommending.
We would like to thank FORDATA for professionalism and speed of action that allowed us to efficiently achieve our goals.
Lite, Basic and Pro are different offers for the same product – FORDATA Virtual Data Room. The difference is that the Lite offer includes only access to the system. On the other hand, BASIC and PRO offers, as standard, include the support of our Customer Service team. At your request the team can carry out tasks such as documents upload or VDR management on your behalf.
In VDR Lite, you get a limited range of system functionalities and specific parameters (number of GB, users). VDR Lite has a default configuration and branding.
At any time, however, you can buy additional functionalities and freely increase the parameters of the service. Everything in this offer is standardized, but you can buy anything, with no restrains.
VDR BASIC and PRO, by definition, are fully customized. Starting from the link under which the Data Room is available, through security configuration (e.g.: the period after which user will be logged out, required periodical password change, number of required NDA acceptances), to the content of the NDA, which users must accept when logging in, the content of e-mails and watermarks on documents, or the layout of the system itself.
BASIC is dedicated to support mergers and acquisitions (M & A) transactions. In price, besides the fully customized system, you receive the support of our team, which will carry out all the time-consuming works related to VDR for you so that you can focus on the transaction and negotiations.
Our team is treated by customers as an extra member of the transaction team (more about what we can do for you HERE).
Additionally, at the end of the project, we copy the Data Room content (documents, reports) to an encrypted data carrier, which as standard is an attachment to the Investment Agreement.
From our experience, the minimum time to close the transaction is 3 months (optimally 6 months), hence the VDR contract in this offer is signed for 3 or 6 months.
In this offer everything is available and included in the price, which depends only on the size of data placed in the Data Room.
PRO contains the same as BASIC. Customers decide on it if they launch not one, but many transactions in the long run.
No. At any time you can change the Agreement, it is a matter of individual arrangements with the client. Please, contact us.
At the moment, we accept ordinary bank transfers and quick payments via Przelewy24. We accept transfers in PLN and EUR.
In the near future we will also introduce the possibility of card payments.
The service is being delivered within max. 3h from placing an order. We strive, however, that this time should not exceed 1 hour.
Orders placed on weekends, holidays or business days after 17.00 CET are carried out the next business day before noon.
If there is a need for a faster system launch, please call, we will do our best!
Each Agreement (regardless of the selected offer) is automatically extended by another month. Of course, we will remind you about the end date, so that the extension and additional fees are not a surprise for you.
During the last 14 days of the Agreement, you can terminate the cooperation – just send us an email. We may also extend the Agreement for a longer period of time, according to your preferences. Please contact us.
In this situation, we encourage you to contact us! Basing on our experience with other clients, we are able to help you estimate the data size. Much depends on type of the project / transaction and industry.
If we are talking about the company’s sales process – important role plays information, such as: the estimated value of the transaction, whether the transaction concerns the sale of the entire company or, for example, a separated part of the enterprise, and if the company has many properties or branches.
Dedicated Project Manager is the person responsible for your project on FORDATA’s side. It is a person, known to you by name, to which you can always call if you need help or consultation regarding VDR management. The Project Manager also conducts dedicated VDR management training for you.
Support of the Customer Service Team includes performing all time-consuming tasks, such as loading documents, creating users, and managing permissions on your behalf.
Our team is treated by customers as an extra member of the transaction team (more about what we can do for you HERE).
It is an option that is being chosen by the clients, who use Data Room for the financial transactions, especially Mergers and Acquisitions.
FORDATA Team save the content of Data Room (entire or from the viewpoint of a selected group of users, e.g. Investor) on the encrypted data carrier (DVD disc).
The content is confirmed with a protocol, issued by FORDATA as an entity independent of the transaction. The DVD disc is often an attachment to the Investment Agreement.
Clients usually order 2 sets – one for the Investor, one for the Company.
