Self service
Key functionalities included in price. Possibility to buy all additional services with no limits.
235 EUR per month
1GB of data
Technical support 9-17 CET
Response time: 3h
235 EUR per month
 Three-level file permission model, enabling to deny such access rights as file viewing, saving or printing |
Read Only Access |
Lock of Print Screen |
Watermarks on documents |
Excel files protected against modification |
Original (native) application for viewing documents |
6 advanced reports of users’ activity |
Drag&drop upload |
Uploading the whole structure in just one click |
Sending one-sided messages to users |
Bulk operations |
Automatic numbering of documents and folders |
Automatic alerts about new documents |
Advanced search options (including Full Text Search) |
Individual filters |
Default personal data processing agreement |
Default security configuration |
MOST POPULAR
Dedicated premier support 24/7
included in price
Contact sales
Min. period: 3 months
Flexible data size
Unlimited number of users
Documents upload and 24/7 VDR management on client’s behalf
Data Room Archive on DVD at the end of transaction
Contact sales
Dedicated Project Manager |
System setup for client (documents upload, creating users, access rights management, etc.) |
System management for the client 24/7 |
Unlimited users |
Dedicated link for client’s project |
Data Room Archive on DVD at the end of a transaction |
7 advanced administrative reports |
Module for confidential communication (Questions&Answers) |
Communication tools (discussions, private notes) |
Watermark customization |
NDA and automatic e-mails customization |
Individual security configuration |
Negotiable Personal data processing Agreement |
Possibility to store data in client’s cloud (hybrid model) |
Long-term cooperation
Contact sales
Multiple projects or transactions
Min. period: 12 months
Flexible data size
Unlimited number of users
Documents upload and 24/7 VDR management on client’s behalf
Data Room Archive on DVD at the end of transaction
Contact sales
Possibility to launch multiple Data Rooms (projects) at the same time |
Possibility to connect all Data Rooms within one platform |
Bulk financial reporting for all Data Rooms (altogether) |
Possibility to launch the system within client’s infrastructure |
Integration of Data Room with client’s website |
Discounts for long-term cooperation |
Most often used for:
Audits
Life Science/Clinical Trial
FTP Alternative
Most often used for:
M&A
Due Diligence
Other transactions
Most often used for:
Network organization
Commercial Real Estate
PE/VC (M&A, Fundraising)
VDR LITE includes:
Everything in LITE, plus:
Everything in BASIC, plus:
Three-level file permission model, enabling to deny such access rights as file viewing, saving or printing
Dedicated Project Manager
Possibility to launch multiple Data Rooms (projects) at the same time
Read Only Access
PDF documents being protected against editing and copying a piece of text.
System setup for client (documents upload, creating users, access rights management, etc.)
Possibility to connect all Data Rooms within one platform
Lock of Print Screen
System management for the client 24/7
Bulk financial reporting for all Data Rooms (altogether)
Watermarks on documents
Watermark allows to identify the user viewing a document. It is an extra protection against making screenshots. As standard, watermark contains e-mail address of the viewer, the date and the time of opening the file. You can buy a customization of a watermark, which means adding client’s logo and individual text, such as DO NOT COPY.
Unlimited users
Possibility to launch the system within client’s infrastructure
Excel files protected against modification
Dedicated link for client’s project
It is an additional protection tool - the Internet address, under which Data Room is available, will be known only to authorized users, who received an invitation.
Possibility to launch the system within client’s infrastructure
Original (native) application for viewing documents
No dangerous Flash plugins (as some competitors have).
Data Room Archive on DVD at the end of a transaction
Includes saving the content of Data Room on the encrypted data carrier (DVD disc or USB flash). The archive contains entire documentation, activity reports and Q&A content (only if Q&A module was active). Depending on client's preferences, FORDATA team can save the entire content of Data Room or content from the viewpoint of a selected group of users, e.g. Investor. The content is being confirmed by a protocol, issued by FORDATA as an entity independent of the transaction. As standard, client receives 2 sets – one for the Investor, one for the Company.
Integration of Data Room with client’s website
6 advanced reports of users’ activity
Available reports:
- Users' logins
- All users' activity (e-mail address of the viewer, the date and the duration of the operation on the file)
- Groups' activity over time
- Most and less popular documents and folders
- Document and folder history
- Comparison of access rights to files
Each report can be filtered by lots of different criteria to obtain information, that is most relevant for us. Reports are available in form of diagram and table with possibility to export the data to Excel file.
7 advanced administrative reports
Available administrative reports:
- Changes in the names of documents and folders
- Documents and folders uploaded
- Documents and folders deleted
- Changes of access rights to documents and folders
- Changes to groups' access rights
- Changes to user's access rights
- Users deleted
Discounts for long-term cooperation
Drag&drop upload
It is a module of the system aiming to improve communication between project parties. It allows users, representing the other party of the process (e.g. investor), asking questions to the project manager, e.g. seller or his adviser. Most often, questions are related to documents, requests about new documents or other issues referring to the running process. Communication in the Q&A module is confidential, and different groups of users do not know about their existence as well. There are a few types of configuration the Q&A module and additional options that make managing the questions easier, like different general and daily limits of questions for different groups, question types (e.g.Financial), priorities etc.
Uploading the whole structure in just one click
Communication tools (discussions, private notes)
Sending one-sided messages to users
Watermark customization includes adding to the watermark a client’s logo and individual text, e.g. DO NOT COPY.
Bulk operations
- Uploading files (Bulk Upload)
- Saving files (Bulk Save)
- Creating users by import of an Excel file
NDA and automatic e-mails customization
Automatic numbering of documents and folders
Individual security configuration
It includes individual settings in the terms of:
- Number of required acceptance of the NDA (Non-Disclosure Agreement) by users (e.g. only at a first logging, at each, other)
- Number of minutes of inactivity after which user will be logged out
- Frequency of required password changes
Automatic alerts about new documents
They are being used by the administrator e.g. to inform users when the access to Data Room will be denied. It is a one-sided message, sent directly to the users' e-mail addresses.
Negotiable Personal data processing Agreement
Advanced search options (including Full Text Search)
Available options:
- Find the documents by their names
- Find the words inside the documents without opening them (Full Text Search)
- Mechanism includes Polish characters
Possibility to store data in client’s cloud (hybrid model)
Individual filters
Default personal data processing agreement
Default security configuration
Znak wodny pozwala zidentyfikować użytkownika, który otwiera dokument. Jest to dodatkowe zabezpiecznie przed robieniem zdjęć ekranu. Standardowo zawiera adres e-mail użytkownika, który przegląda dokument oraz datę i godzinę otwarcia dokumentu. Mogą Państwo dokupić personalizację znaku wodnego, polegającą na dodaniu do znaku wodnego logo klienta oraz indywidualnej treści np. NIE KOPIOWAĆ.
KEY DIFFERENCES
Minimum period
1 month
12 months
Data Rooms available
Many
Number of users
25
Possibility to buy >25
(Extra user - €16,
Extra 25 users - €120)
Unlimited
Unlimited
Amount of data
1GB
Flexible
Amount of data is adjusted to clients' requirements, starting from around 300 MB up to unlimited transfer.
Final price depends entirely on the amount of data loaded to VDR.
Flexible
4 packages available: from 2GB to 80GB of data.
9-17 CET (e-mail)
24/7 (phone, e-mail)
24/7 (phone, e-mail)
Reaction time
3h
15 sec. – phone, 15 min – e-mail
Polish, English
Polish, English, Russian
FORDATA infrastructure
Local FORDATA servers or private FORDATA cloud
FORDATA infrastructure or FORDATA private cloud or implementation (client’s own IT environment)
Dedicated Support Team
Includes saving the content of Data Room on the encrypted data carrier (DVD disc or USB flash). The archive contains entire documentation, activity reports and Q&A content (only if Q&A module was active). Depending on client's preferences, FORDATA team can save the entire content of Data Room or content from the viewpoint of a selected group of users, e.g. Investor. The content is being confirmed by a protocol, issued by FORDATA as an entity independent of the transaction. As standard, client receives 2 sets – one for the Investor, one for the Company.
DATA SECURITY
Encryption with 256-bit algorithm
Three types of access rights (viewing, saving, printing)
Watermark allows to identify the user viewing a document. It is an extra protection against making screenshots. As standard, watermark contains e-mail address of the viewer, the date and the time of opening the file. You can buy a customization of a watermark, which means adding client’s logo and individual text, such as DO NOT COPY.
Antivirus and blocking of potentially dangerous files
Two-factor authentication (SMS)
Summary of my group activity
The report contains information about the most and the least popular documents in VDR. The report counts the time spent by users on the analysis of documents.
The report can be filtered by activity level (greatest or smallest), object (file or folder), number of objects, group, user and period.
Groups' activity over time report allows to check activivty of the group over a specific period of time. It can be filtered by such criteria as activity level (greatest or smallest), number of groups, period of time and event (view, print, save).
The report shows history of all operations carried out on a specific document or folder, including date of upload of the file to the VDR, history of change of its name and changes of its location in the structure.
Comparison of access rights to files
Comparison of access rights to files report lets you compare permissions (view, print, save) to documents and folders that have been assigned to individual groups.
Tabular and graph reports
Documents and folders uploaded and downloaded from FORDATA Uploader report shows a list of all documents uploaded to the VDR along with information on who and when uploaded the files.
Documents and folders deleted
Changes of access rights to documents and folders
Changes of access rights to documents and folders report shows a list of files and folders which access rights have been changed, along with details of the group which the change has been made for, by whom and when.
Changes to group’s access rights
Changes to group's access rights report shows a list of all groups, which access rights have been changed, along with details of changes.
Changes to user’s access rights
Users deleted
Drag&drop loading
Load single documents or entire folders
Give access rights to files at loading stage
Give access rights to single documents or folders
Automatic numbering of files and folders
Bulk operations – loading, giving access rights
USER MANAGEMENT
Give access rights per group of users
Give access rights to individual users
Create new groups with identical access rights using „Copy Group” function
Bulk operations
– sending invitations, blocking access, sending notifications
No need to install plug-ins
Access documents using two clear view modes
– Document Structure and Document List
Automatic notifications about newly uploaded files
Search documents by name
Search documents by keywords (OCR)
Buffering of large files
Individual filters
Watermark personalization
(adding of company logos and individual texts)
Personalization of content of automatic e-mails (eg. invitations)
*all functions unavailable in VDR LITE version can be activated at extra cost. Contact Sales Department
Lite, Basic and Pro are different offers for the same product – FORDATA Virtual Data Room. The difference is that the Lite offer includes only access to the system. On the other hand, BASIC and PRO offers, as standard, include the support of our Customer Service team. At your request the team can carry out tasks such as documents upload or VDR management on your behalf.
In VDR Lite, you get a limited range of system functionalities and specific parameters (number of GB, users). VDR Lite has a default configuration and branding.
At any time, however, you can buy additional functionalities and freely increase the parameters of the service. Everything in this offer is standardized, but you can buy anything, with no restrains.
VDR BASIC and PRO, by definition, are fully customized. Starting from the link under which the Data Room is available, through security configuration (e.g.: the period after which user will be logged out, required periodical password change, number of required NDA acceptances), to the content of the NDA, which users must accept when logging in, the content of e-mails and watermarks on documents, or the layout of the system itself.
BASIC is dedicated to support mergers and acquisitions (M & A) transactions. In price, besides the fully customized system, you receive the support of our team, which will carry out all the time-consuming works related to VDR for you so that you can focus on the transaction and negotiations.
Our team is treated by customers as an extra member of the transaction team (more about what we can do for you HERE).
Additionally, at the end of the project, we copy the Data Room content (documents, reports) to an encrypted data carrier, which as standard is an attachment to the Investment Agreement.
From our experience, the minimum time to close the transaction is 3 months (optimally 6 months), hence the VDR contract in this offer is signed for 3 or 6 months.
In this offer everything is available and included in the price, which depends only on the size of data placed in the Data Room.
PRO contains the same as BASIC. Customers decide on it if they launch not one, but many transactions in the long run.
At the moment, we accept ordinary bank transfers and quick payments via Przelewy24. We accept transfers in PLN and EUR.
In the near future we will also introduce the possibility of card payments.
The service is being delivered within max. 3h from placing an order. We strive, however, that this time should not exceed 1 hour.
Orders placed on weekends, holidays or business days after 17.00 CET are carried out the next business day before noon.
If there is a need for a faster system launch, please call, we will do our best!
Each Agreement (regardless of the selected offer) is automatically extended by another month. Of course, we will remind you about the end date, so that the extension and additional fees are not a surprise for you.
During the last 14 days of the Agreement, you can terminate the cooperation – just send us an email. We may also extend the Agreement for a longer period of time, according to your preferences. Please contact us.
In this situation, we encourage you to contact us! Basing on our experience with other clients, we are able to help you estimate the data size. Much depends on type of the project / transaction and industry.
If we are talking about the company’s sales process – important role plays information, such as: the estimated value of the transaction, whether the transaction concerns the sale of the entire company or, for example, a separated part of the enterprise, and if the company has many properties or branches.
Dedicated Project Manager is the person responsible for your project on FORDATA’s side. It is a person, known to you by name, to which you can always call if you need help or consultation regarding VDR management. The Project Manager also conducts dedicated VDR management training for you.
Support of the Customer Service Team includes performing all time-consuming tasks, such as loading documents, creating users, and managing permissions on your behalf.
Our team is treated by customers as an extra member of the transaction team (more about what we can do for you HERE).
It is an option that is being chosen by the clients, who use Data Room for the financial transactions, especially Mergers and Acquisitions.
FORDATA Team save the content of Data Room (entire or from the viewpoint of a selected group of users, e.g. Investor) on the encrypted data carrier (DVD disc).
The content is confirmed with a protocol, issued by FORDATA as an entity independent of the transaction. The DVD disc is often an attachment to the Investment Agreement.
Clients usually order 2 sets – one for the Investor, one for the Company.
Virtual Data Room was used to manage efficiently large data flow and files. The VDR system is easy and intuitive and hassle-free files saving.
FORDATA is our reliable business partner that offers high quality
and treating its customers
above average.
